Information for presenters

Oral presentations

The lecture theatres are equipped with the following audio-visual equipment:

  • Data Projector
  • Screen
  • Laptop with Windows XP
  • Switch with VGA cables


Speakers are requested to bring their presentation on a USB memory stick in either Office 2010 powerpoint or .pdf format and preload it onto the PC/laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial.

To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative. Speakers using a PC with HDMI output or a Mac should ensure that they bring the correct connection cable (VGA) with them.

 Presenters are asked to prepare their talks to match the allocated times which will be rigidly enforced.

Poster presentations

Posters will be on display in the Grands Echézeaux Hall with two dedicated poster sessions as scheduled in the programme. 

Please note that during poster sessions, authors should stand close to their boards to answer questions and facilitate discussions on their work. If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme.

Poster boards are  0.95m (width) x 2.40m (height) so posters should be no larger than A0 in size and formated in a portrait design. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied.

  • Poster session 1 presenters can mount their posters from 10:30 on Monday, October 10 and must remove them by 10:20 on Tuesday, October 11.
  • Poster session 2 presenters can mount their posters from 12:20 on Tuesday, October 11 and must remove them by 14:00 on Wednesday, October 12



Key dates

  • Abstract submission deadline (oral):
    February 15th, 2016
  • Abstract acceptance notification:
    April 1st, 2016
  • Abstract submission deadline (poster):
    May 31st, 2016
  • Application deadline for student and post-doc grants:
    July, 18th 2016
  • Early registration deadline:
    September 5th, 2016
  • Image competition deadline
    September 15th, 2016
  • Registration deadline:
    October 7th, 2016